An inventory and condition report is the most important document a landlord or letting agent can commission before the start of any tenancy. At Click Inventories LTD, we provide professionally prepared inventory and condition reports that protect both landlords and tenants throughout the rental process. Our AIIC-accredited clerks carry out every inspection with meticulous attention to detail, capturing high-resolution photographs, written descriptions, and meter readings for a fully comprehensive record of your property.

What Is an Inventory and Condition Report?

An inventory and condition report is a detailed written and photographic record of a rental property’s contents and their condition at a specific point in time. This document typically covers every room in the property, including descriptions of walls, ceilings, floors, windows, doors, fixtures, fittings, and any furnishings provided by the landlord. The report also records utility meter readings, smoke alarm tests, and the general cleanliness of each area. When prepared by a professional inventory clerk, this report becomes an impartial, legally admissible record that both parties can rely upon.

Why Every Landlord Needs an Inventory and Condition Report

Without a thorough inventory and condition report, landlords leave themselves exposed to costly deposit disputes at the end of a tenancy. According to the Tenancy Deposit Scheme, more than half of all deposit disputes relate to cleaning and property condition disagreements. A professionally prepared report eliminates ambiguity by providing clear, timestamped evidence of the property’s state before the tenant moved in. This means that if damage occurs during the tenancy, the landlord has a strong foundation to make a fair deduction from the deposit.

For tenants, the inventory and condition report offers equally valuable protection. It ensures you will not be charged for pre-existing damage or normal wear and tear when you leave the property. By checking the report carefully at the start of your tenancy and noting any discrepancies, you create a safeguard for your deposit. We always encourage tenants to review the document and raise any concerns within the first seven days.

Our Inventory and Condition Report Process

When you book an inventory and condition report with Click Inventories, one of our trained clerks will visit the property on your chosen date and time. The inspection typically takes between one and three hours depending on the size of the property. During the visit, the clerk will systematically work through every room, photographing each area from multiple angles and recording written notes on condition, cleanliness, and any existing damage. Once the inspection is complete, the report is compiled into a clear, professional document and delivered to you by email, usually within 24 to 48 hours.

How Much Does an Inventory and Condition Report Cost?

Our pricing is transparent and inclusive of VAT with no hidden fees. Use the booking widget below to select your property size, choose your preferred date and time, and see the exact cost instantly. Prices start from just £120 for a studio flat, and we offer a 10% discount when you pay at the time of booking using the promo code CLICKSERVICES2026. For properties larger than five bedrooms, please contact us directly for a bespoke quote.

Additional Services from Click Inventories

In addition to our inventory and condition report service, we also offer check-in reports, check-out reports, and mid-term inspections. Many landlords and agents choose to bundle these services together for complete tenancy lifecycle coverage. Our team operates across London and surrounding areas, and we pride ourselves on punctuality, accuracy, and excellent customer service.

Frequently Asked Questions About Inventory and Condition Reports

Who Pays for the Inventory and Condition Report?

In England, the Tenant Fees Act 2019 states that landlords or letting agents are responsible for paying for the inventory and condition report. The cost cannot be passed on to the tenant. This legislation ensures that tenants are not burdened with additional charges beyond their rent and a capped deposit.

When Should an Inventory and Condition Report Be Carried Out?

The inventory and condition report should ideally be completed on the same day the tenant collects the keys, or as close to the move-in date as possible. This ensures the report accurately reflects the condition of the property at the point the tenant takes possession. At Click Inventories, we offer flexible scheduling including weekend and bank holiday appointments to accommodate tight timelines.

What Happens If There Is a Dispute?

If a dispute arises at the end of a tenancy regarding the return of the deposit, the inventory and condition report serves as the primary piece of evidence submitted to the relevant deposit protection scheme. Adjudicators compare the check-in inventory with the check-out report to determine whether deductions are fair and reasonable. Without a professional inventory and condition report, it becomes extremely difficult for a landlord to prove their case.

Book Your Inventory and Condition Report Today

Protect your property investment with a professional inventory and condition report from Click Inventories LTD. Whether you are a landlord managing a single flat or a letting agent overseeing a large portfolio, our experienced clerks deliver reliable, detailed reports that stand up to scrutiny. Use the booking form above to get started, or call us on 020 3488 8072 to discuss your requirements. You can also email us at admin@clickinventories.com for any enquiries.